Project Coordinator - Memorial City

1140 Business Center, TX

Full Time

Quality and Compliance

Experienced

"You can make a difference in the life of an oncology patient and find your career satisfaction by joining our team of healthcare professionals today."c

About Oncology Consultants

Oncology Consultants has been a premier adult medical oncology & hematology practice in Houston, TX for over 40 years. Our healthcare team is committed to provide state of the art cancer treatment in a caring environment as we continue to expand our oncology services in the metropolitan region..

About the Position

The Project Specialist position provides analytical and specialized technical support to senior management. This position is responsible for specific moderately complex, project-oriented assignments which include leading, coordinating and completing projects related to operational activities. The Project Specialist position must be resourceful in seeking solutions, be pro-active and could handle multiple projects at one time with extreme attention to detail. This position works under the guidance and direction of senior management and is accountable for high-level clerical support functions, project work and compliance activities including analysis, implementation, coordination, and reporting of project activities initiated by or assigned to department. Additionally, this position serves as a resource in facilitating the implementation and/or rollout of initiatives and tracks to ensure implementation is meeting scheduled milestones.

Shift Schedule:

Mon - Fri: 8am - 5pm

Benefits:

Insurances: Life, medical, dental, short term and long-term disability
401K
Free parking
PTO
Holidays
Competitive salary
Employee Assistant Program
Tuition Reimbursement
Continuing Medical Education Allowance
Pet Insurance
Employee Discounts
Next Level PRIME

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Facilitates open, professional (verbal, nonverbal, written) communication to achieve mutual understanding. Communication to promote both work efforts and problem resolution is clear and professional, providing the highest quality service during every customer and patient encounter.
Effectively communicates with key contacts to obtain information that relates to strategic initiatives as highlighted by management. Presents information to management to support decision-making.
Conserves management's time by reading, researching, collecting and analyzing information. Composes complex confidential correspondence for administrative purposes. Prepares materials for formal or informational presentations.
Coordinates meetings relevant to project scope. Prepares meeting minutes and meeting materials as requested. Performs administrative and operational activities of a complex nature as appropriate. Maintains confidential documents, prepares agendas for matters of consideration at meetings, establishes priorities and deadlines for completion of projects, and works with co-workers in overflow of work and responsibilities.
Responsible for the management and completion of projects within the department, tracking and documenting data management, project progress and maintaining accurate project record files. Updates actual progress and forecasts remaining work schedule.
Performs data management and analysis with little supervision. Conducts data analysis and creates reports and spreadsheets using various software, based on project needs or deliverables, in order to track project benchmarks and make recommendations for change. Utilizes technology resources for assigned projects.
Ensures quality and timely execution of project deliverables. Coordinates multiple deadlines related to project scope, requiring resources including but not limited to reports and presentations. Thoroughly tracks all metrics related to activities and maintains associated paperwork, files and calendar documentation.
Facilitates resolution of internal administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.

EDUCATION and/or EXPERIENCE:

Minimum Bachelor’s degree in a related discipline with at least two (2) years professional experience.
Strong computer skills with high level of proficiency in Microsoft Office.
Excellent verbal, interpersonal, organizational and presentation skills.
Works well independently and in team settings.
Strong analytical and interpersonal skills
Advanced spreadsheet skills (i.e. creating pivot tables, performing v-lookups, and managing large data sets). Intermediate word-processing and presentation software skills

Comments:

This description is intended to describe the essential job functions, the general supplement functions and the essential requirements for the performance of this job. It is not an exhaustive list of all duties, responsibilities of a person so classified. Other functions may be assigned and management retains the right to add or change the duties at any time.

Oncology Consultants is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.

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